GOERT Annual General Meeting 2024

Tuesday, July 16th, 2024
6pm to 7pm
at Virtual

Hello GOERT Members,

We will be holding our 2024 AGM on Tuesday July 16^th from 18:00 – 19:00 (the link to join the meeting is at the end of this email).

Scroll down for the meeting agenda and attached are our 2023 Financial Statement for your review.

******************** IMPORTANT REMINDER ***********************

To maintain your status as an active member of the Garry Oak Ecosystem Recovery Team Society, membership dues need to be paid annually.

If you have not done so, please kindly make your 2024 payment through our website ($25 regular membership and $15 student).

All membership fees and donations contribute to the conservation of Garry Oak ecosystems through supporting the work of GOERT.

In addition to providing financial support, membership is the primary aspect of how the Garry Oak Ecosystem Recovery Team is governed as the board is accountable to members. Members participate in GOERT governance at the Annual General Meeting where the GOERT board reports on the previous year and new board members are elected by the membership.

The benefits of joining include:

Advance notice of upcoming events.

Voting privileges at the AGM.

You help support recovery of Garry Oak ecosystems.

Thanks for your continued involvement and support in the work we do, and we look forward to seeing you all on the 16^th.

Warm regards,

The GOERT Board of Directors

**************** Meeting Agenda ******************

1. Welcome from the GOERT Chair – Fairbarns

2. Establishment of quorum (minimum of three members of GOERT) – Chair

3. Consideration of the 2023 financial statement – Treasurer

4. Consideration of the amount of 2024 annual dues – all

5. Report of the directors – all directors may report on their 2023 activities as they relate to their roles as directors

6. Election of directors – Chair

a. appointments are normally for 3 years,

b. no-one may remain a director for more than 3 consecutive terms,

c. 5-9 directors are needed

7. Special Business – Chair

a. Date of 2025 AGM – all

8. Termination of the meeting

***************** Meeting Login Details ******************

Microsoft Teams meeting

Join on your computer, mobile app or room device

Click here to join the meeting (https://teams.live.com/meet/9357425707813?p=CGP7N7dXhRpBH1FPyD)

Financials

Garry Oak Ecosystem Recovery Team
Statement of Operations – DRAFT
For the Year Ended December 31, 2023


Income
	Conference ticket sales	$5,584.60
	Sales at Conference	$715.81
	Donations	$780.92
	CRD Grant for Conference	$1,000.00
	Interest	$0.37
	Dividends	$0.80

	Total Income		$8,082.50


Expenses
	Website (RocketDay)	$2,100.00
	Purchase of 2 x Square POS devices	$164.39

	Fees and registration
	society fees	$40.00
	bank fees and charges	$8.10
	PayPal fees	$21.63

	Education and extension
	Trial Island field trip fuel	$100.00
	Conference catering & refreshments	$2,558.03
	Conference set-up (coffee and muffins)	$50.96
	Printing costs, gifts and cards	$809.80
	Payout to Genevieve Singleton for books sold	$315.00

	Total Expenses		$6,167.91

	Surplus (Deficit)		$1,914.59


	Note: Ministry of Environment grant received in 2023 has been
	deferred to be used in future years (see Statement of Financial Position)